Frequently Asked Questions

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REFUND POLICY - If a Planners Conference is cancelled or I can no longer attend, can I get a refund

Yes and No, 

In the event a YMRC show is canceled, you will receive either a credit toward another Planners Conference or a refund upon request. This for the registration fee ONLY and only for a show that is canceled.  See below for further details on other associated expenses. 

Should you cancel less than thirty (30) days prior to a YMRC event, your registration payment is NON-refundable and NON-transferable. Certain exemptions may apply (death in the family, or hospitalization of you and/or your spouse)

The following liability disclaimer applies to events sponsored by Your Military Reunion Connections (YMRC) and/or one of our Supplier Partners, our representatives, agents, sponsors, and/or employees of YMRC.

In the unlikely occurrence that a YMRC event must be canceled or postponed due to circumstances beyond the control of YMRC, we shall not be liable for any costs incurred by the event attendee. This includes cancellation due to our Partner’s property closing, undergoing renovations, change of ownership, lack of Supplier Partners attendance or lack of Reunion Planners attendance.

No, YMRC does not accept responsibility and expressly excludes liability to the fullest extent permitted by law for the following:

  • Any loss or damage to any personal property left unattended during an event organized by YMRC unless caused by the negligence of YMRC or its direct employees; or
  • Death or any personal injury suffered at a YMRC event unless caused by the negligence of YMRC or its direct employees.

No, YMRC does not assume any responsibility or obligation to provide financial or other assistance, including, but not limited to medical, health, or disability insurance in the event of injury, illness, death, or property damage occurring during an event or travel to and from an event.

No, YMRC will not be liable for any incurred travel expenses due to failure to have an advertised and/or scheduled event.

YMRC encourages Military Reunion Planners to obtain travel insurance for reimbursement of costs for transportation such as hotels, airline tickets, train tickets, bus tickets or any other travel-related costs.

ATTENDANCE POLICY - Do I have to attend all of the Conference meetings or can I go to places on my own?

Yes, attendance is mandatory at all of the Conference meetings and tours.  Attendance exceptions will be dealt with on a case by case basis.  If you fail to attend all of the scheduled sessions without pre-authorized absence, then you will be charged the full cost of the conference and the hotel room rack rate.  Failure to disclose food allergies and/or requesting special menus are not an excuse to miss the scheduled meetings.  If you have any questions about this policy, please get with Debbie Stewart for clarification.

DIETARY POLICY - I have special dietary needs, can you accommodate me?

By all means, we will strive to meet your needs. Please let us know on your registration form of all your special dietary needs and we will strive to accommodate you to the best of our ability. We cannot be responsible for providing a special diet/menu if advanced notice is not listed on the registration form.  

HANDICAP POLICY - Do you make provisions for handicap attendees?

By all means, we will strive to meet your needs. Please let us know on your registration form of all your special needs. Working with the host hotel will we provide handicap rooms, buses that are accessible and have storage for wheelchairs and/or mobility scooters. But remember, all special needs must be requested at the time of registration in order for us to properly meet those needs,

GUESTS - Can I bring my friends, children or grandchildren to the Conference so they can go on the tours?

In order to maintain an appropriate learning environment,  as well as space constraints and safety issues, non-registered adult guests, infants, and children are not allowed to participate in YMRC activities.


NO!  However, YMRC will assist you in acquiring the knowledge, confidence in yourself and the know how so you can plan your own successful and memorable reunions!

PET POLICY - Can I bring my dog or other pet to the Conferences and on the tours?

 Each Host Hotel has their own policy for allowing pets in the rooms, you may contact the hotel and talk with them about their pet policy.  As to bringing pets to the Conferences, Marketplace or tours, we are sorry but no pets will be allowed in the Workshops, Marketplace or on any of the tours in consideration of those who may have pet allergies.  

Exceptions and accommodations will be made for  Service Animals which perform functions and tasks that the individual with a disability cannot perform for him or herself.  But please remember, a service animal is typically not a family pet.  If you have a service animal, please let us know in advance so that we may work with our Hosts to provide facilities and accommodations that meet your needs 

PRE/POST HOTEL STAY - Can I stay at a host hotel before or after a Conference at a reduced rate?

It varies, please contact us and we can let you know if the YMRC Conference host hotel will be offering a special courtesy pre and post-conference stay at a reduced rate to YMRC attendees.  You may use the Contact Us form to obtain this information 


REUNION HOTEL ALREADY BOOKED - Can I still attend a Conference if I've already booked my hotel in the host city?

Please Contact us to discuss or call us at 772.321.8535


YMRC - Is YMRC Affiliated with Other Similar Companies?

No, Your Military Reunion Connections (YMRC) is owned and operated by Debbie Stewart (See Bio and Credentials HERE)

PRICING - How much does the Reunion Planner's Conference Cost?

Price varies on whether one or two representatives from a reunion group will attend.  Currently, the registration Fee is $99.00 per person or $149.00 for two(2) sharing the same room.  Only one room per reunion group, please.  

MEMBERSHIP FEE - Does YMRC have a Membership Fee for Planners?

NO!  Membership is free for qualified Military Reunion Planners

INFORMATION NEEDED - What do I need to bring to the Reunion Planners Conference?

Bring all of the information you have available about your past and future reunions. It will be to your advantage to have totals attendance for past reunions, how many rooms were booked, what tours you went on, whether your group has a banquet, a memorial service, etc. You also need to have the same information available for a future reunion. Additionally, you should bring business cards with your contact information on them to give to Exhibitors and other planners. We encourage you to not only give out your business card to other attendees but also ask other attendees for theirs in return.

FIRST TIME ATTENDING - I'm attending my first YMRC Planners Conference, do I have to make a presentation about my group?

NO!  However, we encourage you to participate in the roundtable group discussions and to discuss with other planners what your needs are for your next reunion. And remember, all planners have a “first-time” experience at a planners workshop. So, don’t be bashful about asking questions and the only “Dumb Question” is the one you didn’t ask.

COPYRIGHT POLICY - I want to post your forms and other information on my website or Facebook page

All of our literature, forms, images and other written material is protected under a copyright which is on file with the United States Patent and Trademark Office.  Please contact us about which items you want to display and where they will be displayed.  If approved, we will provide written authorization for you to display our copyrighted material.  In certain cases, use fees may apply.

Additionally, also please remember all materials, images, etc. on this website are the copyright of YMRC and/or their respective owners.  Some images we display are for informational purposes only (such as Military Organization Emblems) and others by permission or payment of a licensing fee to the copyright owner.  We take copyright violations seriously.  

YOUR QUESTION NOT LISTED - None of the above questions covers what I need to know, what do I do now?

While our crystal ball can predict a lot of what folks would like to know, ever so often it has a glitch and we miss something.  Use the “Contact Us” button below and we’ll re-boot the crystal ball and get you an answer to your question